TRANSLATION MANAGEMENT SYSTEM

Translation Management System

A project management application that automates and streamlines your localization workflow is a Translation Management System (TMS). A localization project involves several people and teams in different countries and time zones. The TMS help all the localization team members improve the quality and scalability of the translation process and reduce the time to market. 

Features of TMS: 

A standard translation management system should have the following features: 

  • A high volume of translation: The TMS must allow a translator to do an unlimited volume of translation. 
  • Scalability: The TMS should be scalable, and it should not break. 
  • Ease of use and visual editing: The TMS is easy to use and allows visual editing. 
  • Translation memory: A TMS should have a translation memory which can be used for later translations. 
  • Complete control on translation: The user should be able to access to TMS system even after the paid version of TMS expires. 
  • Integration with WordPress and other web engines: The TMS should be able to send the translations to WordPress and other websites. 
  • Contributors account: Many people work on a localization project at a time, and a TMS provides a facility to manage contributor accounts. A good TMS should be able to create an unlimited number of contributor accounts.

How does TMS work? 

TMS work in three steps which are as follows: 

  1. Upload files to be translated on the TMS: The files to be translated are uploaded on TMS and prepared for translation. 
  2. Invite the team for collaborations: Invite translators and proofreaders for collaborations. 
  3. Translation and publication: This step includes translating and reviewing the content in the desired language. After that, the content is published in the target format.

Critical functions of TMS: 

The TMS performs several functions, and they are as follows:

  • Managing terminology: A terminology database possess a glossary of translation, branding, and related terms. The consistency of translated content is offered by terminology management. 
  • Managing workflow: The TMS oversee workflow in real-time and can make the translation process efficient. An efficient TMS requires less file management, process automation, and communication facilitation time. TMS grabs new content and automatically allocates it to suitable translators. 
  • Managing memory: The TMS maintains a database of previously translated words and phrases, and it is known as translation memory. Words and phrases from repositories can be reused. Translation memory saves time used in the process of translation. The TMS maintains translation memory and a streamlined process.
  • Managing reporting: Robust reporting practices ensure efficient localization. Every stakeholder must be informed about the work status and the required cost and compare it with the initial position. The TMS works on a single platform, and you don’t need to send several emails and maintain excel sheets. The TMS also lets users see money consumption, localization status, and performance. 
  • Managing integrated machine translation: A good TMS includes an application program interface (API) to connect to the machine translation engines. This makes the translation process faster.

Most popular translation management tools: 

The most popular translation management tools in 2022 are as follows: 

  1. Lokalise: The lokalise is the most popularly TMS tool, and it provides collaborative translation, process automation, translation quality assurance, visual editing, and managing workflow localization. 
  2. Transifex: Transifex is another popular translation TMS tool, and it provides quality assurance, workflow management, team management, and automation localization. 
  3. Memsource: The features of Memsource include translation management, integrations to translation, machine translation, translation automation, translation memory and term bases. 
  4. Smartling: The Smartiling offers end-to-end translation management, workflow management, integrations with content management systems (CMS), and a visual editor. 
  5. Phrase: The phrase is one of the most affordable TMS. It has innovative automation features, translation project management, integration with third-party solutions, workflow management and environment optimization for developers, managers, translators, and designers.

Benefits of TMS to the company: A good TMS provides several advantages. 

  • Automated process: The TMS provide process automation, which helps the translation team members get all the relevant data without asking for it. 
  • Optimized resources: A TMS contains built-in resources like glossaries, translation memories, and linguistic assets. Due to these resources, TMS provide a productive translation. Many companies used TMS tools and reduced their localization budget by 90%.  
  • Better communication: The TMS make the communication seamless among team members. 
  • Enables collaboration: TMS increases collaboration between translators, departments, and translation vendors and enhances the translation process. 

FAQ

Most frequent questions and answers

Ans: The most famous popular TMS is Lokalise. The second most popular TMS tool is Transifex.

Ans: The TMS work completes in three steps, including uploading files to be translated on TMS, inviting the team for collaboration, and translation and publication.

Ans: The significant benefits of TMS are process automation, resource optimization, better communication, and collaboration enabling.

FOUNDER, DIRECTOR & CEO

SHEETAL

Sheetal has more than 20 years of experience and has worked in very Senior Roles in Customer Service, Operations, Process Improvement and Learning Management in Telecom and Consumer Electronics industry. She has handled varied roles as Head-Training, Culture and Organisational Development in one of the leading Electronics and Consumer Appliances Company, Head-Global Contact Centre and Head Customer Service for large telecom companies. Sheetal is a certified TL 9000 Internal Auditor and a Certified Six Sigma Green Belt. She has completed her MBA in Marketing and Post-Graduation in Advertising, Marketing and Communication from a leading Business School in India.

DIRECTOR

Sudeip Kummar

Kummar is a highly experienced Business Leader with deep domain experience in the ICT, Telecom, and BFSI industry. With over 25 years of experience, out of which the last ten years as a CEO of large and medium size businesses, he has an impressive track record with visible achievements of value creation in setting-up and growing multiple start-up organizations into large businesses from start-up phase to more than INR 750 Crores in Revenue. Kummar has demonstrated strong leadership skills, with the ability to navigate an organisation to achieve results and drive change. Kummar is an MBA from one of the top Global Business School’s and is also a Chartered Financial Analyst (CFA) charter holder from USA.

Vidya
DIRECTOR

VIDYA

Vidya has consistent track record of delivering results with a focus on people as the key assets of the business. She has more than 20 years’ experience in business development, marketing and customer service with reputed Banks, Financial Institutions, Insurance and Automobile companies. She set-up the channel partners programme for a large Bank in India. She led the launch of an Automobile Brand in India. She has demonstrated exemplary skills in maintaining a balanced focus on sales, revenue growth, customer service and cost optimisation. She is an MBA from a Leading Business School in India and holds a Bachelor’s Degree in Electronics and Communication.

DIRECTOR

AMIT

Amit is an entrepreneurial executive with a track record of delivering results with more than 20 years’ experience in Automobile and BFSI Industry in India, Asia Pacific and EMEA region. He has extensive experience of managing a business unit Profit and Loss, in selling in Corporate, Retail and Channel Market, with an exposure in launching new Products and Services both in Domestic and International Markets. He has proven ability to manage large Business Development teams in the Asia Pacific and EMEA Region and has managed top line and bottom-line responsibility. He has a Bachelor’s degree in Business Studies and is an MBA from a premier Business School in India.

Amit Kumar
Sudeip Kummar
DIRECTOR

Sudeip Kummar

Kummar is a highly experienced Business Leader with deep domain experience in the ICT, Telecom, and BFSI industry. With over 25 years of experience, out of which the last ten years as a CEO of large and medium size businesses, he has an impressive track record with visible achievements of value creation in setting-up and growing multiple start-up organizations into large businesses from start-up phase to more than INR 750 Crores in Revenue. Kummar has demonstrated strong leadership skills, with the ability to navigate an organisation to achieve results and drive change. Kummar is an MBA from one of the top Global Business School’s and is also a Chartered Financial Analyst (CFA) charter holder from USA.

FOUNDER, DIRECTOR & CEO

SHEETAL

Sheetal has more than 20 years of experience and has worked in very Senior Roles in Customer Service, Operations, Process Improvement and Learning Management in Telecom and Consumer Electronics industry. She has handled varied roles as Head-Training, Culture and Organisational Development in one of the leading Electronics and Consumer Appliances Company, Head-Global Contact Centre and Head Customer Service for large telecom companies. Sheetal is a certified TL 9000 Internal Auditor and a Certified Six Sigma Green Belt. She has completed her MBA in Marketing and Post-Graduation in Advertising, Marketing and Communication from a leading Business School in India.

Sheetal Ramkumar
Vidya
DIRECTOR

VIDYA

Vidya has consistent track record of delivering results with a focus on people as the key assets of the business. She has more than 20 years’ experience in business development, marketing and customer service with reputed Banks, Financial Institutions, Insurance and Automobile companies. She set-up the channel partners programme for a large Bank in India. She led the launch of an Automobile Brand in India. She has demonstrated exemplary skills in maintaining a balanced focus on sales, revenue growth, customer service and cost optimisation. She is an MBA from a Leading Business School in India and holds a Bachelor’s Degree in Electronics and Communication.

DIRECTOR

AMIT

Amit is an entrepreneurial executive with a track record of delivering results with more than 20 years’ experience in Automobile and BFSI Industry in India, Asia Pacific and EMEA region. He has extensive experience of managing a business unit Profit and Loss, in selling in Corporate, Retail and Channel Market, with an exposure in launching new Products and Services both in Domestic and International Markets. He has proven ability to manage large Business Development teams in the Asia Pacific and EMEA Region and has managed top line and bottom-line responsibility. He has a Bachelor’s degree in Business Studies and is an MBA from a premier Business School in India.

Amit Kumar